RECEPTIONIST/ TELEPHONE OPERATOR - GRADE 7 (1 Position)

The Receptionist/Telephone Operator will report to the Senior Receptionist/Telephone Operator.
Core Duties and Responsibilities:

• Handle enquiries and direct visitors
• Assist supervision with presentation materials, prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
• Coordinate travel schedules and reservations arrangements with Management services
• Record dictation in shorthand and transcribe it in typewritten form; typing from drafts, manuscripts or recording from dictation machines
• Communicate and handle incoming and outgoing electronic communication on behalf of the supervisors

Applicants must meet the following requirements:

• Bachelors’ degree in Secretarial Studies, Business or Office Management or other related field from a recognized university
• Diploma/Higher Diploma in Secretarial Studies from Kenya National Examinations Council or equivalent from a recognized institution
• Have the following qualifications from the Kenya National Examinations Council: - Shorthand III (100 w.p.m.), Typewriting III (50 w.p.m.)/ Computerized, Document Processing III, Office Management III/Office Administration and Management III, Secretarial Duties, Office Practice II and Commerce II
• Kenya Certificate of Secondary Education mean grade C-(minus) with at least C(plain) in English language or its equivalent qualification from a recognized institution
• Have worked in the secretarial function for a minimum period of seven (7) years, two (2) of which should have been in a busy office in the Public Service or Private Sector
• Proven experience in scheduling travel arrangements for management
• Proven experience in coordinating and supporting executive functions
• Certificate in Computer Applications (Windows, MS-Word, MS-Excel, and Internet) from a recognized institution

CIC is committed to respect the national values and principles and, the Bill of Rights of the Constitution of Kenya, 2010, with respect to recruitment of staff. CIC is further committed to implementing affirmative action measures and to this end encourages women, minorities and persons from historically marginalized areas and groups with the requisite qualifications to apply for the advertised jobs.
Detailed job profiles and reference numbers can be accessed at www.cickenya.org.
If your career aspirations match the requirements of these exciting opportunities, please write in confidence quoting the job title on both the cover letter and envelope, before 26^th October 2012. Enclose your Curriculum Vitae containing an e-mail address, daytime telephone contact, qualifications, experience, copies of academic and professional qualifications and of ID/Passport, details on present position held, current remuneration, names and addresses of three referees and send by email, post or hand delivered to:

The Chief Executive Officer
Commission for the Implementation of the Constitution
Parklands Plaza, Muthithi Road and Chiromo Lane Junction
P.O. Box 48041-00100, Nairobi
E-mail: chairapplications@cickenya.org